Office of the General Director Intern

Office of the General Director Intern

Purpose

The Office of the General Director intern will provide general administrative support to the Office of the General Director, with a focus on executive support and company-facing office functions. This internship is an opportunity for the participant to gain invaluable experience and administrative skills, while learning about the structure and operations of a major performing arts organization. The internship will take place from the end of August to the beginning of December, with the participant engaging in a number of important board and company events including final dress rehearsals, board meetings, and company gatherings. The internship will be paid and require approximately 15-18 hours per week (work schedule is flexible and mutually agreed upon)

EDUCATION:

Bachelor’s degree, achieved or in progress, from an accredited college or university, or equivalent work experience.

EXPERIENCE:

  • Minimum of one years’ experience providing administrative support.
  • Experience working in a performing arts or non-profit organization preferred.

PREREQUISITE SKILLS & REQUIREMENTS:

  • Knowledge of operatic repertoire or the performing arts preferred but not required.
  • Outstanding communication, both written and verbal.
  • Excellent organizational skills.
  •  Proficiency in Microsoft Office suite (Word, Excel, Powerpoint, Outlook) and Google Apps.
  • Ability to work independently, exercising good judgment and follow-through.
  • Must maintain a high level of confidentiality.
  • Ability to prioritize diverse and multiple tasks, maintaining flexibility and attention to detail.
  • Outstanding interpersonal skills including the ability to interact with Board members, artists, staff, the public, and volunteers in a persuasive, professional, diplomatic and friendly manner.
  • Must perform the functions of the position in a safe manner.
  • Reliable attendance and punctuality.

ESSENTIAL JOB FUNCTIONS:

  • Provides key assists to Office of the General Director staff, supporting a number of company-wide initiatives and touchpoints. Duties will include drafting communication, assisting with special projects, managing event logistics, and facilitating key office functions.
  •  Facilitates logistics for company events such as final dress rehearsals, company meetings, and company culture initiatives, such as employee learning sessions and social gatherings.
  •  Supports the General Director’s day to day functions through material preparation, travel coordination, and VIP guest hospitality.
  •  Provides support to the Office of the General Director through a variety of administrative tasks including email communication, calendaring, meeting preparation, event assistance, data management, and research.

SECONDARY FUNCTIONS:

  • Provides support to the Executive Assistant to the General Director, gaining insights into the executive operations of the company.
  •  Assists the Special Assistant to the Executive Offices, gaining insights into the board’s structure and governance functions. Assists with board and committee meeting set-up and logistics.
  • Assists with the smooth operation of the Office of the General Director.
  • Performs other job-related duties as assigned.

Application Instructions: E-mail required job application, cover letter and résumé, to [email protected] or fax to (415) 634-0203.  No phone calls please.  San Francisco Opera only retains résumés that are sent in response to specific, posted job openings.

 

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