Human Resources Coordinator

Human Resources Coordinator

PURPOSE:
To provide human resources support for the San Francisco Opera Association

 

EDUCATION:

  • Bachelor's degree or equivalent experience highly preferred

EXPERIENCE:

  • 2-3 years of human resources experience. Non-profit or arts organization experience preferred.

PREREQUISITE SKILLS & REQUIREMENTS:

  • Proficiency in Microsoft Office applications; HRIS database expertise preferred
  • Ability to work independently; prioritize tasks; and exercise good judgment and initiative
  • Ability to manage multiple, competing priorities successfully
  • Ability to thrive in a fast-paced, rapidly changing environment
  • Prior union environment experience helpful
  • Outstanding interpersonal skills including the ability to interact with all staff in a professional, confidential and tactful manner
  • Knowledge of federal, state, and local employment laws and regulations
  • Ability to communicate clearly and effectively, both orally and in writing
  • Willingness to learn about the different facets of human resources
  • Eagerness to contribute new ideas to improve workplace/company culture
  • Must perform the functions of the position in a safe manner

 ESSENTIAL JOB FUNCTIONS:

  • Administers and recommends improvements to internal employee recordkeeping systems, including human resources database, computer software systems, and manual filing systems
  • Update HRIS database from information taken from confidential employee records and other documentation
  • Works closely with Payroll to ensure efficient and timely transfer of data between the Human Resources and Payroll departments
  • Updates all HR system tables consistent with employee data maintenance needs for new hires, current employees, and terminations
  • Administers various human resource plans and procedures for all organization personnel; assists in the development and implementation of personnel policies and procedures; prepares and maintains the employee handbook and the policies and procedures manual
  • Participates in developing department goals to improve current processes and the general workplace/company culture
  • Maintains company organization charts and the employee directory
  • Oversees recruiting processes
  • Conducts new employee orientation and ensures timely collection of required paperwork
  • Facilitates onboarding process
  • Verifies employment history for past and current employees for outside parties requesting information
  • Conduct internal audits to ensure documents stored are within compliance
  • With guidance from the Director of Human Resources, ensures company compliance with federal, state, and local laws and regulations and reporting, including EEOC, ACA, & CMS
  • Assists in evaluation of reports, decisions and results of department in relation to established goals
  • Recommends new approaches, policies and procedures to continually improve efficiency of the department and services performed
  • Builds effective working relationships with all employees

SECONDARY FUNCTIONS:

  • Under the supervision of the Director of Human Resources, advises employees and management on standard HR policies and procedures
  • Maintains employment listings and administrative staff listing on Opera website
  • Reconciliation of departmental expenses and invoices for approval and submittal
  • Represents department as needed for company projects or committees
  • Performs ad hoc reporting
  • Performs other job-related duties as assigned

 

 

APPLICATION INSTRUCTIONS:
E-mail required job application, cover letter and résumé with salary requirements directly to employment@sfopera.com or fax to (415) 634-0203.  No phone calls please. San Francisco Opera only retains résumés that are sent in response to specific, posted job openings.

 

Qualified applicants with arrest and conviction records will be considered for this position in accordance with the San Francisco Fair Chance Ordinance.

SAN FRANCISCO OPERA IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER COMMITTED TO DIVERSITY OF STAFF

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