SFOpera - Education Program Administrator

Education Program Administrator

PURPOSE:  Responsible for providing administrative and organizational base for San Francisco Opera Guild education programs, serving 50,000 students in 200 Bay Area schools annually. This position reports to the Opera Guild Managing Director.  The Education Program Administrator works closely with the Opera Guild Creative Director, Opera Guild Vice President of Education, and staff.

REQUIREMENTS:

  • Bachelor degree from an accredited college or university
  • General administrative and organizational work experience
  • Artist/organizational management experience desired
  • Knowledge of opera or other performing arts preferred
  • Proficiency in Microsoft Office applications and FilemakerPro required
  • Ability to communicate clearly and effectively, both orally and in writing
  • Ability to work independently, prioritize tasks, and exercise good judgement and initiative
  • Ability to manage competing priorities from multiple sources successfully
  • Ability to thrive in a fast-paced, rapidly changing environment
  • Outstanding interpersonal skills with a positive team attitude
  • Ability to interact in a professional, confidential and tactful manner, and to establish effective working relationships with a wide variety of people, including teachers, teaching artists, staff, board, volunteers and the general public
  • Ability to work some extended, flexible hours (weekends and evenings possible)
  • Ability to perform tasks accurately, with great attention to detail
  • Must maintain a high level of confidentiality
  • Must be able to lift and/or move at least 20 pounds
  • Must perform the functions of the position in a safe manner

ESSENTIAL JOB FUNCTIONS:
Provides administrative base for education programs:

  • Coordinate details of programs, working with program coordinators
  • Manage program and department calendars
  • Process order forms and materials
  • Manage financial requests and payments
  • Maintain education program database
  • Schedule classroom visits and performances
  • Prepare contracts and bi-weekly payroll for teaching artists
  • Maintain program evaluation and data
  • Schedule rooms and book spaces
  • Provide support for education events
  • Perform other job duties as assigned

Community Outreach

  • Schedule and oversee Community Outreach activities, in coordination with Opera Staff, Guild Volunteers

 Web Design and Social media

  • Manage website updates
  • Assist with social media presence
  • Coordinate annual brochure production

 Education Council/Advisory Council

  • Assist VP of Education and Creative Director as needed
  • Record minutes at Education Council and Advisory Council meetings
  • Create and maintain budgets

 Development

  • Research funding opportunities and write grant proposals and reports

APPLICATION INSTRUCTIONS:

The San Francisco Opera Guild is a separate organization from the San Francisco Opera and operates in close collaboration with it.  All inquiries should be sent to San Francisco Opera Guild as instructed below, rather than to San Francisco Opera.

Email required job application, cover letter and resume with salary requirements directly to guildemployment@sfopera.com or fax to (415) 565-3254.  No phone calls, please.  San Francisco Opera Guild only retains résumés that are sent in response to specific, posted job openings.

Qualified applicants with arrest and conviction records will be considered for this position in accordance with the San Francisco Fair Chance Ordinance.

SAN FRANCISCO OPERA GUILD IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER COMMITTED TO DIVERSITY OF STAFF

Director of Human Resources
Human Resources Associate