Development Associate

Development Associate

PURPOSE: To provide administrative support to the Director of Development.  Works closely with all areas of Development to support a comprehensive fundraising campaign and provides general administrative support with emphasis on organization, and maintain schedules and records.

REQUIREMENTS:

  • Bachelor’s degree from an accredited college or university (preferred) or equivalent work experience.

 EXPERIENCE:

  • Minimum three (3) years of related work experience.

PREREQUISITE SKILLS & REQUIREMENTS:

  •  Understanding of basic principles and practices of fundraising and customer service.
  • Outstanding interpersonal skills including the ability to interact and work collaboratively with staff, patrons, board members and other volunteers in a highly professional, confidential and tactful manner.
  • Ability to set priorities, coordinate multiple projects with tight timelines and meet firm deadlines while maintaining accuracy and a meticulous attention to detail.
  • Ability to take initiative and work independently, utilizing good judgement.
  • Ability to communicate logically, consistently and persuasively, both orally and in writing.
  • Ability to respond to complex requests and provide high-level patron services.
  • Proficiency in Microsoft Office and database navigation; Tessitura revenue management system experience highly preferred.
  • Knowledge of current internet graphics and desktop publishing applications a plus.
  • Knowledge of opera/performing arts preferred.
  • Basic knowledge of budgeting and expense management preferred.
  • Ability to occasionally attend evening and weekend events in the Bay Area.
  • Must perform the functions of the position in a safe manner.

 

ESSENTIAL JOB FUNCTIONS:

  • Provides administrative support to the Director of Development, including managing communications, calendar and reports, including expense reports, and keeping track of deadlines and important events.
  • Provides administrative support for internal and external meetings, including scheduling, developing agendas and notices, preparing presentations, confirming attendance; attends meetings, takes and distributes meeting minutes as needed.
  • Provides general administrative support to the Development department, including maintaining office supplies, time-reporting (leave requests and timesheets), monthly department calendars, department roster, petty cash, and other duties as assigned.
  • Coordinates the writing and, as needed, design layout for correspondences, proposals, project reports and sponsor spotlights as needed.
  • Coordinates information flow and documents requiring signature in and out of the Director of Development’s office with both internal and external parties.
  • Provides high-level stewardship and concierge support to patrons in the Director of Development’s portfolio.
  • Assists in maintaining accurate and up-to-date records of donor contacts, gift acknowledgments, donor recognition and ongoing patron communications.
  • Manages filing system for the Director of Development’s office and keeps files accurate and up-to-date.

 

SECONDARY FUNCTIONS:

  • Works in partnership with all areas of development to facilitate events and donor cultivation opportunities.
  • Works closely with all areas of development to support the department’s goals.
  • Serves as the safety representative for the Development department.
  • Manages donor analysis projects as assigned.
  • Schedules periodic business travel, lunch meetings, etc.
  • Provides occasional backup support for facilities-related area when required.
  • Perform other job-related duties as assigned.

 

 

APPLICATION INSTRUCTIONS:
E-mail required job application, cover letter and résumé with salary requirements directly to employment@sfopera.com or fax to (415) 551-6297.  No phone calls please. San Francisco Opera only retains résumés that are sent in response to specific, posted job openings.

Qualified applicants with arrest and conviction records will be considered for this position in accordance with the San Francisco Fair Chance Ordinance.

SAN FRANCISCO OPERA IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER COMMITTED TO DIVERSITY OF STAFF

Creative and Digital Coordinator
Director of Principal Giving